The Department of Geography Graduate Student Travel and Research Fund (GSTRF) provides support for legitimate conference travel and research expenses to an in-program total of $200.00 for MA/MSc students and $350.00 for PhD students.
All claims against this fund must be backed with appropriate original receipts (to conform to UBC Financial Services regulations) and must be accompanied by a properly completed Graduate Student Travel and Research Fund Form.
Eligible expenses include:
- Travel (economy airfare or other public transport, vehicle rental, or mileage at approved rates)
- Registration (if attending a conference)
- Research expenses: that is, necessary incurred costs such questionnaire production, photograph or document acquisition, photocopying, etc.
In all cases, it is the claimant’s responsibility to keep track of expenses, to produce receipts, and to submit properly documented claims. Failure to do so will result in rejection of the claim.
It is not necessary for a student to present a conference paper in order to claim against the GSTRF.
No claims for amounts of less than $75.00 will be processed. If you have smaller expenditures, save the receipts and details for a later consolidated claim.
Claims on the GSTRF can be made to supplement awards from the G+PS Graduate Student Travel Fund, provided that both claims are properly documented.
Completed GSTRF claims should be submitted to the Finance Assistant for processing within 12 months of incurring the expenses.
All claims must be submitted within two years of initial registration for MA/MSc students and within four years of initial program registration for PhD students. No claims will be accepted from students no longer registered in a program or on leave of absence.
Complete applications and receipts should be submitted to the Graduate Program Assistant. Signatures of both student and supervisor are required. It normally takes three to four weeks to process complete applications. Cheques will be sent to the Department or deposited to your bank account if you are on payroll.